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Checklist of tax obligations when closing a business

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When a business is closed, the owner must make sure that certain tax obligations and requirements are met. This entry is a check list provided by the IRS[1] that provides those requirements.

General requirements

You must file an annual tax return for the year you go out of business. If you have employees, you must file the final employment tax returns, in addition to making final federal tax deposits of these taxes. Also attach a statement to your return showing the name of the person keeping the payroll records and the address where those records will be kept.

The annual tax return for a partnership, corporation, S corporation, limited liability company or trust includes check boxes near the top front page just below the entity information. For the tax year in which your business ceases to exist, check the box that indicates this tax return is a final return. If there are Schedule K-1s, repeat the same procedure on the Schedule K-1.

You will also need to file returns to report disposing of business property, reporting the exchange of like-kind property, and/or changing the form of your business.

Checklist of requirements

Below is a list of typical actions to take when closing a business, depending on your type of business structure.

Make final federal tax deposits

File final quarterly or annual employment tax form

  • Form 940 - Employer's Annual Federal Unemployment (FUTA) Tax Return (PDF)
  • Form 941 - Employer's Quarterly Federal Tax Return (PDF)
  • Form 943 - Employer's Annual Tax Return for Agricultural Employees (PDF)
  • Form 943-A - Agricultural Employer's Record of Federal Tax Liability (PDF)

Issue final wage and withholding information to employees

Report information from W-2s issued

  • Form W-3 - Transmittal of Income and Tax Statements (PDF)

File final tip income and allocated tips information return

  • Form 8027 - Employer's Annual Information Return of Tip Income and Allocated Tips (PDF)

Report capital gains or losses

  • Form 1040 - U.S. Individual Income Tax Return (PDF)
  • Form 1065 - U.S. Partnership Return of Income (PDF)

Report partner's/shareholder's shares

File final employee pension/benefit plan

  • Form 5500 - Annual Return/Report of Employee Benefit Plan (PDF)

Issue payment information to sub-contractors

Report information from 1099s issued

  • Form 1096 - Annual Summary and Transmittal of U.S. Information Returns (PDF)

Report corporate dissolution or liquidation

  • Form 966 - Corporate Dissolution or Liquidation (PDF)

Consider allowing S corporation election to terminate

Report business asset sales

  • Form 8594 - Asset Acquisition Statement (PDF)

Report the sale or exchange of property used in your trade or business

Reference

  1. IRS.gov - Closing a Business

See also

External links

  • IRS.Gov - Canceling an EIN – Closing Your Account